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2011


  • Trialling Alfresco Enterprise?


  • Want some sample data to kick-start your evaluation?



Well now you can install the same sample data that is used on the hosted trial system.



For some time now we have been running a hosted trail of Alfresco in the cloud. This has been configured with fictitious users and some sample Share sites. These have been created to make it easy for people to trial Alfresco and see how Alfresco can be used to manage various types of project.



Will Abson has built a number of scripts that allow you to load this same data into your local system. The sample data includes the following sites:



  • Marketing: 2010 Company Rebranding Site – A sample site that manages the content associated with rebranding a company


  • Marketing: Image Gallery – Used to show how Alfresco can be used to manage images. Makes use of the image preview dashlet


  • Marketing: Global User Group Meetings (2010) – This sites makes use of the datalists feature to track actions for hosting a series of user group meetings


  • Records Management – An RM site complete with disposition schedules



Note: Each of the sites can be loaded individually.



You can download the Alfresco Enterprise trial here and trial data and instructions here.

Recently I was having a conversation with Alan Weintraub, Principal Analyst at Forrester. We were discussing the importance of building the right taxonomy for managing content. Both of us have been in the content management business longer than we cared to remember, and both have worked on systems that needed to create hierarchical type taxonomies with metadata held at different levels. Spending many hours trying to decide the most appropriate place for a certain attribute.



Enter Alfresco Aspects. An aspect is a collection of attributes that can be overlaid on to any file, irrespective of type. The system may have a number of types defined – Contracts, Reports, Issue Logs and Case Files. If I create a contract and then want to identify it as a customer contract I just add the customer aspect. Aspects can be applied manually, with the user choosing to add an aspect, or automatically – applying an EXIF aspect to hold extra photograph information once a JPG is uploaded. Of course multiple aspects can be applied to a file.





Using aspects makes it much easier to deploy Alfresco; it simplifies the metadata model and makes content much easier to find for the end users. I just wish it had been invented 20 years ago!



















Video: Adding an aspect

[youtube XyUx8QeHUSk?rel=0]
Video: Search an aspect

[youtube rJXkVQuKa94?rel=0]

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