The official documentation is at: http://docs.alfresco.com
Within the system a role is a named collection of user capabilities, a role may be assigned to one or more users, but a user may be assigned one, and only one, role at a time. In order for a user to be able to use the records management system they must have a role. The system comes with the following pre-defined roles:
| Role|| 5015.2 Name|| Description|
|Administrator||RMA Application Administrator||This is the administrator role for the records management system, this role has all capabilities within the system; capabilities may be removed from this role.|
|User||Typical User||This is a basic role for users of the system allowing declaration and viewing records.|
|Power User||Local Records Officer||This is a role given to users who need the capability to add and manage the file plan locally.|
|Records Manager||Records Manager||This role can do most of the operations in the system, but cannot manage roles, groups, users or security aspects of the system|
|Security Officer||Security Officer||This role can manage carry out the same functions as the Records Manager and additionally can manage classified records. Note: not part of the current release.|
A role is the only way in which a user can be assigned capabilities in the system. That is to say if you want to assign a specific user a set of capabilities you must create a role with those capabilities and assign the user that role.
Roles can be created by any user who has the Create, Modify, Destroy Roles capability defined in their role.