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Smart Space / Workflow Question

Question asked by nullman on May 19, 2006
Latest reply on Jul 12, 2006 by rivetlogic

I am new to Alfresco and I am trying to wrap my head around how best to setup a smart space with workflow. I understand how to apply content rules to spaces, but I am wondering how best to set up the space structure for something like this. A single document (Excel spreadsheet) has to pass through several departments and each department is responsible for filling out specific information. I am gathering I will need to create a space with many subfolders (subspaces? nodes? Not sure what to call them) for each step along the way?

I would image the directory structure to look something like this:

            /2_site survey
            /3_create BOM
            /installation worksheet
            /other documents

Am I way off base here or is that how you would setup a workflow for a document that has 9 steps? Also, what would be the easiest way to tell what state the document is at in the workflow?

Thanks in advance for any help.