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Doc control and restricting permissions

Question asked by ph73nt on Jan 17, 2011
Latest reply on Jan 27, 2011 by ph73nt
Dear list,

I'm trialling Alfresco for document control and I like it. I'm particularly impressed with the "share" interface, but it's not quite restrictive enough out-of-the-box. I've set up a folder in the default repository (this could be done in a site if necessary) for active (or published) documents. In this directory nothing should be editable without checking-out the document into another directory for draft revisions (no dodgy edit offline, please). So anybody should be able to add a document to the "active documents" directory, but once added it should be sort of frozen, unless a specific route is taken.

Within the Alfresco system and ethos, what is the best way to accomplish this?
- Can I remove some of the contextual buttons (on the more… menu)?
- …or am I better off relying on the folder permissions?
- Can a check-out be done within a workflow?
- Should I create a rule to make all documents belong to admin when moved into the active docs folder?

I would appreciate your feedback and advice,

regards, Neil

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