AnsweredAssumed Answered

Doc control and restricting permissions

Question asked by ph73nt on Jan 17, 2011
Latest reply on Jan 27, 2011 by ph73nt
Dear list,

I'm trialling Alfresco for document control and I like it. I'm particularly impressed with the "share" interface, but it's not quite restrictive enough out-of-the-box. I've set up a folder in the default repository (this could be done in a site if necessary) for active (or published) documents. In this directory nothing should be editable without checking-out the document into another directory for draft revisions (no dodgy edit offline, please). So anybody should be able to add a document to the "active documents" directory, but once added it should be sort of frozen, unless a specific route is taken.

Within the Alfresco system and ethos, what is the best way to accomplish this?
- Can I remove some of the contextual buttons (on the more… menu)?
- …or am I better off relying on the folder permissions?
- Can a check-out be done within a workflow?
- Should I create a rule to make all documents belong to admin when moved into the active docs folder?

I would appreciate your feedback and advice,

regards, Neil