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Tags vs Categories

Question asked by louisebennett on Mar 16, 2011
Latest reply on Feb 5, 2014 by jpotts
Hi,

I'm very new to Alfresco, so excuse me if this is a stupid question!

I'm trying to build a document library in Alfresco - and when I say 'library' I mean that in the traditional sense: we're a library that wants to use Alfresco to store our electronic collection.

I'm currently working on metadata, and I've run into a brick wall. Basically, I want to be able to enter authors for each of my documents, but have these authors as part of an authority file, so that if an author, subject, publisher, etc, is used more than once, the items are linked. I thought about using categories for it, but the trouble is that I want people to be able to add new authors as they're uploading (if the authors/whatever aren't already in the collection). I looked at tags as an alternative, and that will probably work, but I don't really want the authors, subjects, publishers, etc all sitting together in the tag file.

What I really want, it seems, is something in between the two. Is it possible to create multiple collections of tags? Is it possible to create categories during the metadata addition process (and to search existing categories, potentially?). What are my options?

Thanks in advance!

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