Notify always whenever a new task is assigned

[upforsin]

Hello

Is it possible to send a notification email to a user always whenever there is a new task assigned to him (no matter what task)?

Right now, I have to create TaskListeners in every single process, in every single task. Is there a better way to do it?

[jose_leon_coupa]

In User tasks there is the "Allow Email notifications" checkbox that you can use, and define the content of the email with the "Email template" field.  When the task is re-assigned to other user I think the only option is a Task listener. If you find another simpler approach, please share it. Thanks.

[upforsin]

That  is exactly what am I looking for! Could you please share more information on how to find this option?

After a quick research, I understand that it is not an option in the Alfresco Share but within some Process Designer (App Designer?). Is this app  avaiable from Community version?

[jose_leon_coupa]

I'm using APS and this is an option of the BPMN editor in activiti-app. If you have put a "User task" in the canvas, in the properties pane you will find the option to send the email. The Email templates are in the: Identity Management -> Tenants -> Email template.

I haven't worked with the Community Edition, so I'm not sure whether this is available there too; sorry.

Would you explain how are you implemented this using listeners? Yesterday I was trying this approach woth no success.

Best,

Jose

[upforsin · Accepted solution]

Unfortunately, in the community version, we do not have activity-app.

If you want to implement it using TaskListeners:

1. In your task properties add new TaskListener as Java class on event "complete".

2. Create a Java class and inside the execute function (don't forget about implements TaskListener ) call function similar to this one: (getServiceRegistry() is my custom function taken from ActivitiScriptBase.java) 

public void sendEmail(String recipient, String taskId) {
	String message_body = "<p>My HTML message <b>";
        ActionService actionService = getServiceRegistry().getActionService();
        Action mailAction = actionService.createAction(MailActionExecuter.NAME);
        mailAction.setParameterValue(MailActionExecuter.PARAM_SUBJECT, Notification.SUBJECT);        
        mailAction.setParameterValue(MailActionExecuter.PARAM_TO, recipient);
        mailAction.setParameterValue(MailActionExecuter.PARAM_FROM, Notification.FROM_ADDRESS);
        mailAction.setParameterValue(MailActionExecuter.PARAM_HTML, message_body);
        
        actionService.executeAction(mailAction, null);
}